CITY OF WESTON
City of Weston works with Synergy to transform their digital workplace
CITY OF WESTON
City of Weston works with Synergy to transform their digital workplace
Industry
Government
Geography
USA
Consulting
Sharepoint Consulting
technologies
Powell Intranet
Microsoft 365
Challenges/
Goals
Weston's existing intranet, built on SharePoint Classic, had become outdated. With Microsoft reducing support for SharePoint Classic, the city needed to upgrade to SharePoint Modern to stay current. The transition needed to address the need for better support for their increasingly mobile workforce—many of whom are contractors frequently working off-site—and ensure future compatibility as Microsoft continued updating SharePoint Online.
Solution/
Approach
Synergy worked with the City of Weston to implement Powell as an overlay tool for their new SharePoint Modern intranet. Powell's managed codebase ensured the intranet would always remain compatible with Microsoft's updates without requiring additional development work, significantly reducing maintenance costs and complexity.
Leveraging Powell Manager, Synergy used modern site templates to create a flexible, easy-to-navigate intranet tailored to the city's needs. The migration was efficient, allowing for an effective transition with minimal disruption. Powell's advanced toolset also solved the problems that had arisen with custom web parts in the old intranet, delivering a more reliable and robust solution. Notably, the enhanced mobile support provided easy access for contractors and mobile staff, allowing them to stay connected from any device.
“The migration to SharePoint Modern, facilitated by Powell and Synergy's expertise, was exactly what we needed. The entire project was seamless, and we are thrilled with the result. Our contractors are finding it easier than ever to stay connected, and we feel confident that our new intranet will keep pace with future Microsoft updates.” — Sarah Thompson, IT Director, City of Weston
Results
The migration to SharePoint Modern was seamless and cost-effective, thanks to Powell's out-of-the-box templates and managed updates. The new intranet resolved issues caused by outdated custom web parts, delivering a more stable and user-friendly experience. Additionally, the upgraded platform significantly enhanced mobile access, empowering contractors with convenient, reliable access to resources, no matter where they are located.
Results
The migration to SharePoint Modern was smooth and cost-effective, utilizing Powell's out-of-the-box templates and managed updates.
The new intranet eliminated the issues caused by outdated custom web parts, providing a more stable and user-friendly experience.
The upgraded platform significantly improved the mobile experience for contractors, empowering them with convenient access to resources, regardless of location.
Overview
The City of Weston partnered with Synergy to modernize their outdated SharePoint Classic intranet and transition to SharePoint Modern, addressing Microsoft’s reduced support for the legacy platform. Using Powell as an overlay tool, the upgrade ensured ongoing compatibility with Microsoft updates, eliminating the need for additional development and significantly reducing maintenance costs.
Leveraging Powell Manager, Synergy implemented modern site templates to create a flexible, user-friendly intranet tailored to the city’s needs. The migration was efficient and minimally disruptive, resolving issues with outdated custom web parts and enhancing reliability.
The new, mobile-friendly intranet empowered off-site contractors and mobile staff with seamless access, improving workforce efficiency and satisfaction while future-proofing the platform.
Challenges/Goals
Outdated Platform: Weston’s SharePoint Classic intranet was no longer sufficient, with Microsoft reducing support for the platform.
Need for Modernization: Upgrading to SharePoint Modern was essential to maintain compatibility with Microsoft’s ongoing updates to SharePoint Online.
Mobile Workforce Support: The new solution had to meet the needs of a growing mobile workforce, including off-site contractors.
Future-Proofing: Ensuring long-term compatibility and adaptability with Microsoft updates was a critical requirement.
Solution/Approach
Seamless Integration: Synergy implemented Powell as an overlay for the City of Weston’s SharePoint Modern intranet, ensuring compatibility with Microsoft updates.
Cost Savings: Managed updates reduced maintenance costs and eliminated the need for extra development.
Reliable and User-Friendly: Modern site templates resolved issues with old custom web parts, creating a robust, easy-to-navigate intranet.
Improved Mobile Access: Enhanced mobile support empowered contractors and staff with access from any device.
Summary Data
The City of Weston, recognized by Money Magazine, Family Circle, and USA Today as one of the best cities to live in the U.S., prides itself on delivering an excellent quality of life to its residents. As the city continues to grow, ensuring efficient internal communication and streamlined digital tools is essential to maintaining its high standard of services.