Shategate - workflow migration

How Synergy Used Sharegate to Seamlessly Migrate 1,400 Workflows for a Global Manufacturer

Moving 1400 Workflows Using Sharegate

OVERVIEW:

When a UK-based advanced technology manufacturer needed to migrate from SharePoint 2007 to 2013, the challenge was daunting: 1,400 complex Nintex workflows, millions of rows of workflow data, and mission-critical systems that couldn’t afford downtime. Traditional migration tools would have required rewriting workflows manually, at enormous cost and time.

To overcome these obstacles, Synergy partnered with Sharegate—a powerful migration tool with built-in support for Nintex.

The result was a dramatically faster, cleaner migration completed with minimal disruption and at a fraction of the projected cost. This case study illustrates how strategic technology choices and responsive vendor collaboration can turn a high-risk migration into a high-impact success.

Goals / Challenges:

A UK-based manufacturer of advanced-technology equipment needed to migrate from SharePoint 2007 to SharePoint 2013 as part of a mission-critical infrastructure upgrade. SharePoint, paired with Nintex Workflow, supported key information flows across their business—meaning downtime was not an option.

However, the migration was anything but simple.

The environment included:

• 1,400 complex Nintex workflows—many with high business impact

• A Nintex workflow progress table with 28 million rows

• A requirement to preserve metadata and avoid costly redevelopment

• Time and budget pressures that made traditional tools unfeasible

The cost of manually rewriting workflows was projected to reach tens of thousands of dollars per workflow, and the migration could have taken nearly a year using standard tools.

Solution/Approach:

Synergy turned to Sharegate, a trusted SharePoint and Nintex migration tool known for its deep integration with Nintex. Sharegate’s capabilities allowed Synergy to significantly reduce the amount of custom development and manual intervention typically required during complex workflow migrations.

What made this partnership stand out was Sharegate’s responsiveness and support. When the client's unique environment posed challenges—such as the massive workflow database—Sharegate's team didn’t hesitate. They worked directly with Synergy’s engineers to modify the product in real time, creating a custom tool in just 10 days that resolved all outstanding migration issues.

“In 25 years of consulting, Sharegate is the only company I’ve seen that modified its product mid-project to support our specific needs. And they did it fast.”

— Jason Blair, Senior Solutions Consultant, Synergy

The Results:

The results far exceeded expectations—on both timeline and cost.

• Total migration time: 5.5 months (including planning/testing)

• Actual migration time: 7 days, completed over a long holiday weekend

• Critical workflows live on Monday morning, with 85% of all workflows fully operational

• Remaining workflows migrated within 3 additional days

• 66% cost savings compared to traditional migration approaches

Thanks to Sharegate’s toolset and support, Synergy delivered a fast, clean migration that kept business running, preserved workflows, and met every critical milestone.

INDUSTRY	GEOGRAPHY	CONSULTING	software
Manufacturing Company	United Kingdom	Data Migration	Nintex

Ready to Migrate Smarter?

At Synergy, we help enterprises migrate complex SharePoint and workflow environments with minimal risk and maximum ROI. Whether you're moving away from an unsupported version or scaling to support new business needs, we’ll help you do it faster—with fewer headaches.

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