Trinity grammar school - automation

Supporting Remote Learning at Trinity Grammar School with Nintex Workflow Cloud and Synergy

Pre-K to year 12 school successfully transforms its daily attendance register to support remote learning and student safety programs by leveraging the easy and powerful automation capabilities of Nintex Workflow Cloud. 

OVERVIEW:

When the COVID-19 pandemic forced a sudden shift to remote learning, Trinity Grammar School in Sydney had just days to pivot from traditional classrooms to digital-first instruction. With over 1,600 middle and senior school students to account for each day, the school urgently needed a reliable way to track student attendance and ensure learning continuity. Long-time technology partner Synergy stepped in to help implement a secure, flexible, and fully automated digital attendance solution—delivered in just 48 hours.

Goals / Challenges:

In early 2020, the COVID-19 pandemic forced Trinity Grammar School to pivot from in-person to remote learning with just days to prepare.

This shift brought a unique set of challenges:

• Ensure Student Accountability: The school needed a fast, accurate method for tracking daily student attendance while continuing to follow the existing class timetable.

• Enable Rapid Deployment: Any solution had to be deployed and fully operational within a tight timeframe to avoid gaps in instruction.

• Support Remote Accessibility: The attendance system had to be device-agnostic and work seamlessly from home—whether on mobile, tablet, or desktop.

• Integrate with Existing Infrastructure: The solution needed to align with Trinity's existing technology stack, including Canvas LMS, SQL databases, and Single Sign-On systems.

• Enable Parental Notifications: Missed check-ins required a backup system to notify parents in real-time for follow-up.

Solution/Approach:

Having worked with Synergy for nearly a decade, Trinity relied on their deep knowledge of the school’s systems to deliver a solution fast.

Together, they:

• Implemented Nintex Workflow Cloud to build a responsive attendance form integrated with Canvas.

• Connected to SQL databases for secure storage and real-time tracking.

• Automated Notifications to send SMS alerts to parents when attendance wasn’t logged.

• Ensured Accessibility by designing the system for mobile and desktop use—students could log in from any device at home.

“Our work with Trinity Remote Learning showcased the critical role of technology in education, especially during unprecedented times.”

— Gavin Adam, Lead Consultant, Synergy

The Results:

Within 48 hours, Trinity Grammar School launched a fully automated student roll call solution:

• Over 1,600 students were able to log their daily attendance using the school’s Canvas LMS.

• Automated SMS alerts kept parents informed and engaged.

• The lightweight system was device-agnostic and scalable for future remote learning scenarios.

• With Synergy’s help, Trinity reduced its technology footprint while increasing operational efficiency.

The success of this initiative has prompted Trinity to explore additional use cases for process automation with Nintex, positioning the school for long-term digital transformation.

INDUSTRY	GEOGRAPHY	CONSULTING	software
Education	Australia	Process Automation SharePoint Consulting	SharePoint Nintex

Is your institution prepared for the future of digital learning?

Whether you're planning for hybrid education, remote student management, or simply want to streamline internal operations, Synergy can help. Our experts build flexible, secure solutions tailored to the needs of modern schools—fast.

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