Trinity Grammar School Collaboration Portal

Improving Education through SharePoint and Cloud Solutions

Summary Data

Synergy Consulting services provide continual improvement of the learning environment at Trinity

Industry

Education

Geography

Australia

Consulting

Intranet Branding & Design

Training Services

Nintex Workflow & Process Automation

Office 365 SharePoint Intranet Consulting

technologies

SharePoint

Nintex

Challenges/Goals

  • Providing the best learning experience for students
     

  • Build a storage location for classroom data
     

  • Provide IPAD integration and support
     

  • Design a user friendly interface for all levels of the school (PK-12)
     

  • Integrate various cloud offerings into a Hybrid architecture

Solution/Approach

  • Synergy upgraded the existing platform and designed a fully responsive solution for Teachers, Parents and Students. This has increased the visibility of learning information for all parties and improved the classroom experience dramatically

Results

Synergy continues to build and develop SharePoint and cloud solutions as the trusted partner at Trinity to improve the learning environment for their students.

Overview

Trinity engaged Synergy at a critical point in time to conduct numerous projects to improve the school’s technical infrastructure. The relationship started with the build and configuration of the school’s intranet site called TNet.
 

Following this, Synergy conducted an upgrade from SP 2010 to 2013 and also implemented a responsive design to improve the usability of the solution for staff and students.
 

Recently, Synergy has worked alongside Trinity technical staff to configure and implement a range of cloud solutions. This has provided a range of benefits to students while reducing the overhead on infrastructure at Trinity.

Challenges/
Goals

  • Providing the best learning experience for students

  • Build a storage location for classroom data

  • Provide IPAD integration and support

  • Design a user friendly interface for all levels of the school (PK-12)

  • Integrate various cloud offerings into a Hybrid architecture

Virtual Classroom Solution

Synergy implemented a Virtual Classroom portal solution with many customisations to assist in the delivery of information to Trinity’s students for their use and collaboration. This Content Management System (CMS) was developed on SharePoint 2010 and a decision was made to utilise this portal as the prime choice of Learning Management System (LMS) for Trinity as well. The third party Denbigh Student Management System (SMS) was integrated into these solutions as well. Over 1000 Virtual Classrooms were required to be created, refreshed and maintained on a regular basis. Synergy implemented a series of PowerShell scripts which creates the classrooms automatically and updates the classrooms Active Directory group memberships via the information from the Denbigh (SMS) databases.

Virtual Classroom Contained

  • Classroom data storage (Libraries and Lists)

  • Student homework, assignments, submissions via the ‘Drop Box’

  • Enable students to collaborate on work with social discussion boards

  • Collect anonymous student course feedback via SharePoint surveys

 

Synergy has also designed a customised application that will allow Parents, Staff, Students and Alumni to access relevant, up to date information about the school and its pupils. This solution will ensure that Trinity is at the forefront of providing a digital education to its customers.

Key aspects
of this implementation include

  • A PowerShell driven process to automate the creation of 100’s of Virtual Classroom sites, create and manage Active Directory security and apply customisations. This automation process integrates with a proprietary student management system.

  • A parent portal for parent to access student content and student reports combining business connectivity services and remote blob storage for the report files.

  • Enhancement to branding solution for compatibility with mobile devices such as iPads.

  • Nintex Forms and Workflows were created to convert paper forms to online forms for Staff leave, Student ICT Acceptable Use Policy agreements and Parent consent for student activities.

Results

Synergy continues to build and develop SharePoint and cloud solutions as the trusted partner at Trinity to improve the learning environment for their students.

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